Using Optuma with the Cloud

by May 23, 2017Featured, All Articles

At its simplest, the ‘cloud’ is a term used to describe internet-based services, with online file storage being one of the most popular. By using such a service it is possible to keep backups of all of your personal Optuma files (such as workbooks, settings, custom toolbar, chart and page layouts, and script formulas) in the cloud, thus making them safe if your hard drive fails. If a failure should happen, then the program and historical end-of-day data can always be restored by reinstalling from your account page, with your work being restored from the cloud.

If you use Optuma on multiple computers then it is also possible to share Optuma files between them (not just the backups), so that if you make changes on one PC they will be automatically available on the other, without the need to transfer files.

Online Storage Providers

There is a growing number of providers in the online file storage market, nearly all of whom offer at least 2GB of free space (unless you have enormous workbooks, this amount will be sufficient for your Optuma files). Among the most popular providers are Dropbox, Google Drive and Microsoft’s OneDrive. We are not in a position to recommend one service over another, however, Google Drive has been used for the purposes of this example. Click here for an independent and comprehensive summary of the various providers available.


Changing your Optuma Backup Location to the Cloud

By default, Optuma makes a copy of all your files (including workbooks, scans, layouts and scripting formulas) and saves them to your PC. However, if your PC fails then you are in danger of losing all your work if you haven’t make a backup of your PC. As such, once you have set up your cloud drive on your computer you can use that as the backup location, meaning that should your computer fail then you will be easily able to restore your files from the cloud.

In Optuma, click on the Settings menu and select Backup Settings to change the location where the files will be saved. In this example, an Optuma folder was created in Google Drive, and where the last 10 daily backups will be saved:

Sharing Optuma files between computers

If you use Optuma on multiple computers you can change the File Location Settings on both computers to the same cloud location so that they are shared and synced automatically.

1. Create a folder in the online drive called Optuma.

2. Log in to the Optuma program.

3. Click on the Settings menu and select File Location Settings.

4. Click on the three dots under Optuma Documents and navigate to the Optuma folder created in Step 2. Once the folder has been selected you will be prompted to copy your existing files to the new location. Click yes to copy everything (the files will still exist in the default location, but will no longer be updated).

File Location Definitions

Optuma Documents: The document files are unique to each client, and include workbooks, custom tool settings, scanning and signal testing files, layouts, alerts, remembered logins and script formulas.

Data Directory: The location of the raw end-of-day and intraday data files used to create charts. You can move this to another location on your system eg. your D: drive, but due to size DO NOT move it to the cloud.

Config Directory: Where important software configuration files are stored. DO NOT move to the cloud.

Publish Location: Where Optuma automatically saves your printed files.

Save Locations: Where you can choose to save just your workbook files, and also set a secondary location to share with other users without giving access to all your workbooks. Click File > Save Workbook As in the program to save a workbook in this shared location. You can then share this folder with colleagues.

6. Click Apply to complete the process. Optuma will now save and retrieve all of your work and personal settings via the cloud. If your computer’s hard drive ever fails, the files can be restored from any device connected to the internet.

Repeat the process on the second PC, making sure that the Optuma Documents location is the same cloud folder.

Important Step!

By default the cloud folder will be stored in My Documents, but this only works if all computers sharing the files use the exact same Windows account name.

For example, if PC1 has a Windows account name of MyWorkPC then Dropbox will be installed on C:\Users\MyWorkPC\, and if PC2 is called C:\Users\MyHomePC then Optuma will not be able to synchronise correctly.

For it to work correctly move the Dropbox folder on both computers directly onto the C drive, (i.e. C:\Dropbox). That way Optuma will be able to update the same files using separate computers.

Note that because of the complexities of setting up shared locations between client computers we are unable to support any syncing or cloud-based issues that may arise. However, we can arrange a paid Technology Consultation session to try and diagnose cloud-based issues.

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Darren Hawkins, MSTA

Darren Hawkins, MSTA

Senior Software Specialist at Optuma

Darren is the senior Software Specialist at Optuma. He joined the company in 2009 after attending an introductory technical analysis course. Darren now instructs users all over the world, from experienced Wall Street traders and professional money managers to individual traders drawing their first trendlines.

Darren grew up in the UK and attended college in the USA where he earned a BA in Economics from St Mary's College of Maryland. He went on to spend a few years working at the Nasdaq Stock Market in Washington DC. Going on to live and work in Australia, the US and currently the UK, Darren has a broad understanding of the individual needs of traders, portfolio managers and investors utilising a wide range of methodologies.

In 2014 Darren passed the UK-based Society of Technical Analysts diploma course, and when not looking at charts he keeps a keen eye on England's cricket team - especially if they are playing against Australia. He lives in the Essex countryside in England, with wife Wendy and their labrador, Gabba.


  1. Avatar

    I already have dropbox on my computers .Do i just go through the set up as you have outlined and every time you have inserted Google Drive I replace it with Dropbox.

    • Darren Hawkins, MSTA

      Hi Ian,
      Yes create an Optuma folder within Dropbox and then use that under Settings > File Location Settings.


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